Showcard

Bring the records you already have.

Switching software is easier when you don't have to begin with a blank roster. CSV import for basic talent and client records is built and arrives with the first release; this page describes exactly what it will do.

Request early access Ask about migration
  1. 1

    Export talent and client CSVs from your current tool.

    Most tools can export a spreadsheet. Starter templates show the columns Showcard understands.

  2. 2

    Upload, preview, map columns, and resolve validation errors.

    Nothing is imported until you have reviewed the preview. Files up to 5 MB and 2,000 rows per import; a finished import can be rolled back.

  3. 3

    Review imported records, add photos, and create your first project.

    Photos are added separately, in private portfolios.

Starter templates: Talent CSV template, Clients CSV template

Prefer we do it for you?

Self-serve CSV import is free and included. If you would rather hand the move to us, we offer an optional white-glove data migration: a scoped, paid service for your roster, clients, photos and, where feasible, history.

What's included

  • A discovery call to scope the work
  • Export guidance, or extraction from whatever you can export
  • Field mapping
  • Cleanup and de-duplication
  • Photo matching and upload
  • A validation report
  • A review session with you before you go live

What isn't

  • No scraping of any system: we work only from exports you are authorised to provide
  • No promise for proprietary or unsupported formats

From $2,500 — quoted after a free discovery call.

The quote depends on your source system, record counts, media volume and how much history you want moved. Optional. Subscription features never depend on buying it.

Talk to us about migration Book a discovery call

HELP FOR EARLY AGENCIES

Joining as one of our first agencies? The Founding Agencies program includes personal help with standard CSV imports and onboarding.

See the Founding Agencies program →

What import will support at launch

Generated from the importer's own field definitions. A column that isn't listed is not imported.

Talent

  • External IDYour own unique ID. Used to update records on re-import.
  • First nameGiven name.
  • Last nameFamily name.
  • Display namerequiredName shown in the roster. Defaults to first + last name when empty.
  • EmailUsed to match existing talent when upserting.
  • PhoneInternational format preferred, e.g. +44 20 7946 0958.
  • CityBase city.
  • Region / stateState, province or region.
  • CountryTwo-letter code (US) or a country name.
  • Height (any unit)Either unit: 5ft 10in, 70in, 178 or 1.78m. A bare number is read as cm unless it only makes sense as inches.
  • Height (cm)Centimetres; a bare number is always cm.
  • Height (in)Inches; a bare number is always inches.
  • Bust / chest (any unit)Either unit: 34in or 86cm. A bare number is read as cm unless it only makes sense as inches.
  • Bust / chest (cm)Centimetres; a bare number is always cm.
  • Bust / chest (in)Inches; a bare number is always inches.
  • Waist (any unit)Either unit: 25in or 64cm. A bare number is read as cm unless it only makes sense as inches.
  • Waist (cm)Centimetres; a bare number is always cm.
  • Waist (in)Inches; a bare number is always inches.
  • Hips (any unit)Either unit: 35in or 89cm. A bare number is read as cm unless it only makes sense as inches.
  • Hips (cm)Centimetres; a bare number is always cm.
  • Hips (in)Inches; a bare number is always inches.
  • Inseam (any unit)Either unit: 32in or 81cm. A bare number is read as inches when it is 20-41, cm when it is 50-105.
  • Inseam (cm)Centimetres; a bare number is always cm.
  • Inseam (in)Inches; a bare number is always inches.
  • Collar / neck (any unit)Either unit: 15.5in or 39cm. A bare number is read as inches when it is 12-22, cm when it is 30-55.
  • Collar / neck (cm)Centimetres; a bare number is always cm.
  • Collar / neck (in)Inches; a bare number is always inches.
  • Bra sizeBand and cup, e.g. 34B (US), 75B (EU) or 34DD UK. Staff-only: never shown to clients unless a package ticks it.
  • Dress sizeSize with its system, e.g. US 4, UK 8 or EU 36. A bare number of 30 or more is read as EU.
  • Suit / jacket sizeChest size with fit, e.g. 40R, 42L, UK 40R or EU 50. A bare 50 or more is read as EU.
  • Hair colourblack, dark brown, brown, light brown, auburn, red, strawberry blonde, dark blonde, blonde, grey, white. Anything else is kept as "other" with your text.
  • Eye colourbrown, hazel, green, blue or grey. Anything else is kept as "other" with your text.
  • Shoe sizeSize with its system, e.g. EU 41, UK 6, US 8.5 W or US 9 M. A bare number of 30 or more is read as EU.
  • Portfolio categoriesSeparate with ; or |, e.g. Editorial; Commercial.
  • TagsSeparate with ; or |.
  • Statusactive, inactive or archived. Defaults to active.
  • NotesStaff-only notes.
  • Mother agencyName of the mother agency, if any.

Clients and contacts

  • External IDYour own unique company ID. Used to update records on re-import.
  • Company namerequiredThe client company.
  • Contact nameMain contact at the company. Repeat the company on more rows to add more contacts.
  • Contact emailAlso used to match existing contacts.
  • Contact phoneInternational format preferred.
  • Websitehttps:// is added when missing.
  • CityCompany city.
  • CountryTwo-letter code or a country name.
  • NotesStaff-only notes.

What isn't automatically migrated

  • Complete historical booking records
  • Existing third-party integrations
  • Email history
  • Legacy media links
  • Proprietary data formats, unless separately supported

Showcard does not offer one-click migration from any other product.